System Audit Driving Six-Figure Savings
System Audit Driving Six-Figure Savings
The Challenge
A national nonprofit had grown significantly, layering in new tools, vendors and workflows along the way - but without clear oversight or alignment. Licensing was fragmented, processes varied by team, and leaders had no real visibility into where money was going or how effectively systems were being used. They needed a line of sight into efficiency, cost, and digital value.
Our Approach
We carried out a review across the organisation's digital tools, focusing on platform use, spend and operational alignment.
This included:
A detailed audit of active systems, tools, and licensing
A vendor analysis to flag duplication, contract misalignment and potential savings opportunities
A market scan and comparative analysis to determine value for money and equivalent systems
We then provided practical recommendations across cost reduction and vendor optimisation mapped to quick wins and longer-term changes based on contractual commitments.
The Outcome
✔ $100K in immediate savings annually from discontinued tools.
✔ $200K in total forecast reduction annually from strategic changes.
✔ Improved internal clarity on digital ownership and future investment.
Impact: The organisation took cost-effective action - reducing spend, simplifying its tools and moving forward with a greater understanding of what was being used and how much it was costing them.
